Frequently Listed Jobs
The following is a sample of the types of positions that are requested from employers. If you feel you are qualified for any of these part-time positions, we encourage you to upload your profile to our database.
Managing Editor/Communications Director
Executive Assistant
Small dynamic, experienced, networked small association management company seeks an executive assistant. This executive assistant position works closely with the company president who serves as the association executive director on various work all related to client associations and company’s administrative needs. Some examples of the types of responsibility include:
- Manage association databases, processing memberships and conference registrations.
- Serve as a liaison with board and membership for executive director when he is out of the office.
- Assist with all aspects of meeting planning.
- Coordinate rosters, meetings, annual reports, minutes, agendas, and handouts.
- Manage master calendar with critical dates and deadlines.
- Manage the annual elections process and awards.
- Answer phones and assist callers.
- Open mail and process memberships, registrations, and maintain files.
- Handle day to day needs as requested.
An ideal candidate should be extremely polished and professional, trustworthy, excellent work ethic, with high energy, detail-oriented, and independent who is comfortable in a small company. The person must be very capable of managing multiple projects and functions simultaneously and working with technology to get this job done. Candidates should have excellent writing and editing skills, be customer focused, and extremely organized with excellent communication skills. Since the position reports directly to the company president and in a small office environment, this person must be flexible in the variety of work being delegated and comfortable working alone. Experience working with associations or other non-profits and experience working with databases required. Bachelor’s degree also preferred.
Staff Accountant
Well-established small company seeks staff accountant to handle all aspects of clients’ day to day accounting functions. This individual will be responsible for general ledger, A/P, A/R, and fixed assets. This includes monthly and annual closing routines. In this key position, you will prepare journal entries and financial statements for CPA firm and client review; and assist accounting firm with tax forms. Company currently uses QuickBooks Online. You will be responsible for reconciling QuickBooks with the bank account on a monthly basis.
This position will assist with new accounts, working with financial institutions, merchant services, and related vendors. Handle miscellaneous day-to-day office needs and other projects as needed.
This position requires extensive accounting experience. This position also requires strong computer skills and detail allocation strongly desired. QuickBooks proficiency required, with QuickBooks certification strongly preferred. This person must have a strong understanding of accounting principles, including accrual based accounting.
Administrative Assistant
Organization seeks administrative assistant to provide direct administrative support to office staff. This position shall answer phones and assist callers, open and process mail. This person will handle miscellaneous day-to-day office tasks and other projects as needed by staff and clients.
This position requires quality database/data-entry work, general office administration skills, attention to detail, excellent customer service, and strong work ethic. Proficiency with Microsoft Office Suites helpful, especially Excel, Access, and Word. Understanding of basic accounting is a plus.
Database Specialist
Dynamic non-profit association seeks database specialist to manage all related data-entry. This position will be responsible for entering conference and seminar registrations and cash receipts from registration forms. The position shall answer phones with related questions. The position will also enter all membership renewals, cash receipts from member forms, process address changes and invoices, and enter cash receipts from products. This position shall also process credit cards from purchases of products, registrations, and membership.
This position shall answer phones and assist callers, open and processing mail. This position shall assist with meeting planning tasks such as nametags, supplies, and creating registration lists. This person will handle miscellaneous day-to-day office needs and other projects as needed by clients.
This position requires quality database work, excellent attention to details, excellent phone and customer service, and strong work ethic. This position includes being computer savvy, having outstanding organizational skills, understanding of accounting, and excellent typing/data-entry and spelling skills. Data-entry accuracy and speed are important. Understanding of Microsoft Office Suites helpful, especially Excel, Access, and Word.
Membership Director
Long-standing statewide association is seeking a membership director works at the direction of the executive director. This individual employs a customer service and organizational approach in working with members. This position’s responsibilities envelop all aspects of membership including customer service, developing and managing membership recruitment and marketing campaigns, creating promotional materials, managing the membership renewal process, managing membership surveys, handling non-renewals, and processing memberships.
This position requires quality database/data-entry work, excellent attention to details, excellent phone and customer service, and strong work ethic. This position includes being computer savvy, having outstanding organizational skills, understanding of basic accounting, and excellent typing/data-entry and spelling skills. Data-entry accuracy and speed are important. Understanding of Microsoft Office Suites helpful, especially Excel, Access, and Word.
This individual must possess strong interpersonal skills, drive and a desire for excellent customer service. You must be challenged by deadlines and strive to meet them. You must be driven, detailed-oriented, and desire and have appreciation for exceeding goals.
Volunteer Coordinator
Non-profit organization seeks a volunteer coordinator to work on all matters related to volunteer leadership. Some of the specific areas of current responsibility include:
- Managing board meetings
- Taking minutes
- Maintaining rosters
- Managing elections process
- Coordinating committee functions
This position coordinates updating website board pages, position descriptions, correspondence, and preparing board orientations.
This position requires excellent customer service, communication, and organizational skills. This position must possess strong interpersonal skills, drive and a desire for excellent customer service. You must possess excellent computer, telephone, proofreading, and writing skills. You must be challenged by deadlines and strive to meet them. You must be driven, detailed-oriented, and desire and have appreciation for exceeding goals. Experience working with volunteers in a non-profit environment is required. Experience working on agendas, taking minutes, and organizing board meetings also required.
Office Manager
Traditional business seeks office manager position is an incredible opportunity for a professional who seeks a flexible yet challenging position in a small company work environment. The Office Manager is a part-time position of approximately 10-15 hours a week and reports to the company president. This individual employs a strong attention to detail to manage data and provide excellent customer service. Some of the specific responsibilities for this position include:
- Answer phones and assist callers
- Provide administrative support to president
- Assist with project management
- Opening and processing mail
- Assist with mailings
- Filing
- Coordinate vendors
- Entering deposits
- Miscellaneous assistance with president’s responsibilities
This position requires related work experience, excellent customer service skills, and general office administration. Candidates must be polished, professional, and driven. Some college education or related experience required. Specific experience must include excellent phone skills, quality database/data-entry work, Microsoft Office Suites, extreme detail and accuracy, and strong work ethic.
Managing Editor/Communications Director
National association seeks a managing editor/communications director. Specific responsibilities include:
- Managing the on-going content/message for each association to its members.
- Facilitating all work with volunteer/contracted editors regarding all serial electronic and printed publications.
- Soliciting and managing authors for each publication.
- Managing all content, including compilation and editing of each publication.
- Work closely with the art director to produce all publications as it relates to content management.
- Maintain current advertising policies and procedures, rate cards and order forms.
- Implement all advertising orders.
- Identify new opportunities for advertising.
- Work closely with multimedia director on web and email content and related serial publications.
- Co-lead marketing and public awareness campaigns for clients including placing advertisements, press releases, etc.
This position requires strong communication, organizational and management skills. This position must possess strong interpersonal skills, drive and a desire for excellent customer service. BA in journalism, English, or related field, plus two or more years’ experience in a publishing environment; AP style. Possess excellent computer, proofreading, and writing skills. Challenged by deadlines and strives to meet them. Detailed-oriented and desire and appreciation for creating excellent publications. Non-profit experience a plus.